Meetings

Meeting → Tasks

A compact post-meeting workflow. The MVP blueprint assumes a structured meeting-notes field exists in Gmail or another source. You can later swap in an AI extraction step without changing the overall workflow.

5 stepsRequires Zapier Starter or higher10–15 minMedium

Google CalendarGmailTodoist

What you get

Action items become explicit tasks.

Meeting follow-up is less likely to disappear in notes.

The client gets a concise written summary when needed.

Workflow blueprint

When this happens

Google CalendarEvent Ended

1GM

GmailFind Email

2TO

TodoistCreate Task

3TO

TodoistCreate Task

4GM

GmailSend Email

The full blueprint — every field mapping, example value and the written copy for each message — is included with purchase.

Getting it into Zapier

Build this one from the recipe. The blueprint gives you the exact trigger, action events and field mapping for all 5 steps, so it is a copy-and-paste job rather than a design job.

You need your own Zapier account. Zapier’s Free plan runs single-step Zaps only; multi-step Zaps need a paid plan, and Paths and Webhooks need Professional. How this works →

Not on Zapier?

n8n — import and go

An n8n workflow JSON ships with this template. Import it and all 5 steps arrive on the canvas wired in order, and 4 of the 5 nodes arrive with their fields already filled in — the subject lines, the message copy, the delays, the column names. Every step maps to a native n8n node.

What an import cannot carry is your credentials, and the IDs that only exist inside your own account — which spreadsheet, which channel, which board. Those stay in a sticky note under the node, listing what is already done so you do not retype it, and what is left so you can see it.

Make — build guide

A Make-specific guide ships with this template: every module in order, every field value, and the concept translations that catch people out — filters live on the links between modules, and the schedule lives on the scenario rather than in a trigger module.

Self-hosted n8n has no per-task fee, which is worth knowing if this workflow runs at volume. Platform coverage →